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Administrative Office Assistant

Increase your value (and salary) with administrative skills and Quickbooks training.

Administrative Office Assistant

Increase your value (and salary) with administrative skills and Quickbooks training.
21 Weeks

Program Length

MOS / Quickbooks Online

Certification

Issuing Authority

Young Administrative Office Assistant smiles at camera.
Career Insight

What does an Administrative Office Assistant do?

As an Administrative Office Assistant, you’ll handle duties than enable the day-to-day running of a business or office. Administrative Assistants are essential to many industries, and your duties will vary depending on the job sector you’re working in, but a professional demeanor, computer literacy, and good organizational skills are some of the basic requirements for all office personnel. This course will equip you with essential skills you’ll need to excel in this role, including basic bookkeeping, time management, and office communications. Depending on your role and industry, some of your day-to-day tasks could include:
 Planning and scheduling meetings and appointments
Entering financial transactions into computer software
 Using bookkeeping software, spreadsheets, and databases

 

 Managing day-to-day operations and calendars
 Preparing and editing correspondence
 Organizing and maintaining files and records

324,300

JOBS AVAILABLE EACH YEAR IN THE US
The U.S. Department of Labor Statistics projects this to be a relatively stable career with a good pay scale. According to ziprecruiter.com, “the majority of Administrative Office Assistant salaries currently range between $28,500 (25th percentile) to $48,500 (75th percentile) with top earners (90th percentile) making $56,000 annually across the United States.”

Note: Salaries can vary widely depending on education, experience, employer, and even geographic area. Job and salary information is from ziprecruiter.com and the U.S. Department of Labor Statistics. Data is updated annually to reflect industry changes.

JOB OUTLOOK

Potential Career Paths

Administrative Office Assistants help offices in a wide range of industries running smoothly. While the demand for secretaries has slowed slightly in recent years, individuals that understand how to manage the day-to-day tasks that support a business and how to keep its accounts in check will always be valued.

This course will prepare you to take on the role of Administrative Office Assistant and upon successful completion of the program, you’ll be prepared to sit for the Intuit QuickBooks Certified User Online certification and Microsoft Office Suite (MOS) Specialist (MS Access) certification.

Individuals who complete this program and possess the subsequent certifications have the skills to find jobs as:

Administrative Assistant
 Secretary
 Administrative Office Assistant
 Bookkeeper
JOB OUTLOOK

Potential Career Paths

Administrative Office Assistants help offices in a wide range of industries running smoothly. While the demand for secretaries has slowed slightly in recent years, individuals that understand how to manage the day-to-day tasks that support a business and how to keep its accounts in check will always be valued.

This course will prepare you to take on the role of Administrative Office Assistant and upon successful completion of the program, you’ll be prepared to sit for the Intuit QuickBooks Certified User Online certification and Microsoft Office Suite (MOS) Specialist (MS Access) certification.

Individuals who complete this program and possess the subsequent certifications have the skills to find jobs as:

 Administrative Assistant
 Secretary
 Administrative Office Assistant
 Bookkeeper

324,300

JOBS AVAILABLE EACH YEAR IN THE US
The U.S. Department of Labor Statistics projects this to be a relatively stable career with a good pay scale. According to ziprecruiter.com, “the majority of Administrative Office Assistant salaries currently range between $28,500 (25th percentile) to $48,500 (75th percentile) with top earners (90th percentile) making $56,000 annually across the United States.”

Note: Salaries can vary widely depending on education, experience, employer, and even geographic area. Job and salary information is from ziprecruiter.com and the U.S. Department of Labor Statistics. Data is updated annually to reflect industry changes.

Here's How It Works

GET TRAINED

Learn at your own pace with our expert-led online training modules.

TAKE EXAMS

Review past quizzes and tests, and take advantage of skills demonstrations and activities to prepare for the certification exam.

CONNECT WITH EMPLOYERS

NTI's Career Services team will connect you with employers hiring for entry-level roles in your field.

Here's How It Works

GET TRAINED

Learn at your own pace with our expert-let online training modules.

TAKE EXAMS

Review past quizzes and tests, and take advantage of skills demonstrations and activities to prepare for the certification exam.

CONNECT WITH EMPLOYERS

NTI's Career Services team will connect you with employers hiring for entry-level roles in your field.

COURSE OVERVIEW

Administrative Office Assistant

In this course, we will discuss and become proficient in the skills necessary to succeed as an administrative office assistant, including office etiquette, reception skills, technology, correspondence, calendar management, bookkeeping, travel planning, and other duties performed by an assistant.

In addition, this course will provide an introduction to the concepts and uses of accounting in a business environment. The primary areas of study in this course include analysis of business transactions, recording procedures and the use of ledgers and journals, accounting for sales and purchases, managing cash, payroll, accruals and deferrals, and preparation and analysis of basic financial statements.

After completing this 21-week online training, students will have a solid understanding of the day-to-day needs of an office environment as well as business and financial accounting and its role in bookkeeping administration. Upon successful completion of the program, the student is prepared to sit for the following certification(s): Intuit QuickBooks Certified User Online and Microsoft Office Suite (MOS) Specialist (MS Access).

Scheduling Details
Schedule: Coursework available 24/7

Total Course Hours: 620

Estimated Completion Time: 

Set your own pace…You decide how quickly you want to get certified.

  • Students who commit 30 hours/week can complete in 21 weeks.
  • Students who commit 20 hours/week can complete in 31 weeks.

Maximum time to complete: Students have access to the online course materials for 12 months.

Instruction & Evaluation Strategies
  • Expert-led online video training
  • Skills demonstrations, simulations, and online activities to aid learning
  • Quizzes and Exams

Sections of this course will be conducted through drill exercises and related practice activities and quizzes based on the knowledge you have gained through completing each chapter. Be prepared for a thorough, and extensive hands-on experience throughout the journey of completing this QuickBooks course. While the reading requirements are light, each chapter contains a number of drills that you must complete, as well as the practice activities assigned and lesson quiz.

Books and Materials Used:
  • Administrative Assistant’s and Secretary’s Handbook (eBook)

  • Using QuickBooks Online for Accounting (eBook)
  • Using Financial Accounting, 1st Edition (eBook)

  • Software: Students are eligible for a free 365-day copy of Intuit QuickBooks Online Plus from the Intuit Education Program in order to follow along with the course content.

NOTE: No books necessary for MOS 2016  

Textbooks are included in the cost of tuition.

Outline/Lessons

Administrative Office Assistant Career Prep Curriculum:

  • Lesson 1: The Office Environment
  • Lesson 2: Communication Skills
  • Lesson 3: Processing and Understanding Financial Information
  • Lesson 4: Personal and Professional Time Management
  • Lesson 5: Document and Records Management
  • Lesson 6: Career Management

Fundamentals of Accounting Curriculum:

  • Lesson 1: Introduction to Accounting
  • Lesson 2: Analyzing Business Transactions
  • Lesson 3: Recording Transactions
  • Lesson 4: Accounting for Sales and Purchases
  • Lesson 5: Payroll
  • Lesson 6: Accruals, Deferrals, and the Worksheet
  • Lesson 7: Financial Statements and Closing Procedures

Intuit QuickBooks Online Plus Curriculum:

  • Lesson 1: Introduction to QuickBooks Online Plus
  • Lesson 2: Create a Company
  • Lesson 3: Sales and Receivables: Service Items
  • Lesson 4: Payables and Purchases
  • Lesson 5: General Accounting and End-of-Period Procedures
  • Lesson 6: Sales and Receivables: Product and Service Items
  • Lesson 7: Payables, Purchases, and Inventory
  • Lesson 8: General Accounting, End-of-Period Procedures, and Budgets
  • Lesson 9: Payroll
  • Lesson 10: Quickbooks Desktop, Mobile, and Additional Features

Microsoft Office Access 2016 Curriculum:

  • Access Beginner
  • Access Intermediate
  • Access Advanced
Upon successful completion students will be able to:
  • Comprehensively review and understand the concept of an office environment and competencies one must have to be an administrative office assistant professional
  • Learn the skills needed to manage information efficiently and correctly
  • Develop proper communication skills that can be applied through written, oral, and telephonic means
  • Understand and apply basic techniques applicable to banking, payroll, financial reports, and applicable procedures
  • Effectively learn knowledge to manage one’s time, workspace, meetings, and travel persons in the office conduct
  • Apply understanding and skills learned to properly manage documents and mail
  • Review steps one can take to further their career in this discipline and complete ongoing professional development tasks.
  • Recognize accounting transactions and record them in journals using proper formats.
  • Use accounting software and spreadsheets to input, manage, and interpret information.
  • Apply the concepts of accrual accounting to transactions that span fiscal periods.
  • Record accounting transactions for merchandising operations and understand how to cost inventories using a variety of methods.
  • Journalize transactions specific to managing cash and accounts receivable.
  • Record transactions for uncollectible accounts.
  • Prepare financial statements including income statements, statements of retained earnings, balance sheets and statements of cash flow.
  • Create professional and accurate financial documents.
  • Navigate QuickBooks Online Plus program
  • Create and use a company
  • Analyze and record transactions for service and inventory businesses
  • Conduct transactions for both customer and vendor requests
  • Complete transactions and account for two full monthly business cycles
  • Prepare Payroll using QuickBooks Online Payroll
  • Create and print business forms and reports 
Find Your Fit

Talk With an Expert

When choosing a school, it’s important to consider how it will fit in with your life. You’ll need the right program, the right funding, and the right resources and support to help you succeed.

In addition to offering comprehensive student support dedicated to helping you reach your goals, NTI’s online programs work within your schedule. Call today at (469) 930-2404 to connect with an advisor or fill out the form below. We’re here to help!

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